Gallagher Senior Administrative Assistant in Mesa, Arizona

Arthur J. Gallagher & Co., one of the world's largest insurance brokers, provides a full range of retail and wholesale property/casualty (P/C) brokerage and alternative risk transfer services globally, as well as employee benefit brokerage, consulting, and actuarial services in the United States. We also offer claims and information management, risk control consulting, and appraisal services to clients around the world.

Arthur J. Gallagher Risk Management Services, Inc. is the U.S. retail property/casualty brokerage division of Arthur J. Gallagher & Co. Our advisors specialize by industry and coverage types—developing solutions uniquely tailored to individual client requirements. We deliver a full range of insurance and risk management products and services, including traditional and loss-sensitive coverages, captives, alternative risk solutions, and financial products to clients around the world. For additional information, please refer to Career Opportunities with Arthur J. Gallagher & Co.

Position Summary:

This position is the leader of a team of administrative assistants that supports a department of about 30 professionals. This individual will be responsible day-to-day comprehensive administrative support, and coordination of all our Administrative Assistants in the department. This individual should possess excellent interpersonal, communication, and client/leader management skills while displaying the highest degree of integrity and confidentiality. The ideal candidate will be detail oriented, organized, creative, proactive, and understand the urgency and confidential nature of the position. The individual must thrive in dynamic and fast-paced environments, work well under pressure, and have a passion for administrative support work.

Key Responsibilities:

  • Responsibilities may include, but are not limited to: coordinating meetings; ordering supplies and equipment; and coordinating other assistants and clerical staff.

  • While this position coordinates and executes administrative tasks, substantial time is spent performing secretarial duties.

Additional Considerations:

  • Document Management

  • Client Communications

  • Calendar management and travel planning

  • Preparing reports and financial data

  • Supporting invoicing, purchase and contract processes

  • Expense reporting and management

  • Event, meeting and interview planning, execution & oversight

  • Project and special assignment work

  • Process support within systems and tools

  • Presentation and document creation, version management

Required:

  • High school diploma and 5 years of related experience required.

  • Proficiency in Microsoft Office (Word, Excel, Powerpoint, Outlook, etc.)

Work Traits:

  • Incumbents in this position possess excellent organizational skills and can handle multiple tasks simultaneously.

  • Need to possess strong verbal and written communication skills.

U.S. Eligibility Requirements:

  • Interested candidates must submit an application and resume/CV online to be considered

  • Must be 18 years of age or older

  • Must be willing to submit to a background investigation; any offer of employment is conditioned upon the successful completion of a background investigation

  • Must have unrestricted work authorization to work in the United States. For U.S. employment opportunities, Gallagher hires U.S. citizens, permanent residents, asylees, refugees, and temporary residents. Temporary residence does not include those with non-immigrant work authorization (F, J, H or L visas), such as students in practical training status. Exceptions to these requirements will be determined based on shortage of qualified candidates with a particular skill. Gallagher will require proof of work authorization

  • Must be willing to execute Gallagher's Employee Agreement or Confidentiality and Non-Disclosure Agreement which require, among other things, post-employment obligations relating to non-solicitation, confidentiality and non-disclosure

Gallagher offers competitive salaries and benefits, including: medical/dental/vision plans, life and accident insurance, 401(K), employee stock purchase plan, educational expense reimbursement, employee assistance program, flexible work hours (availability varies by office and job function) training programs, matching gift program, and more.

Gallagher believes that all persons are entitled to equal employment opportunity and does not discriminate against nor favor any applicant because of race, color, religion, sex, age, veteran status, disability, national origin, or any other legally protected status. Equal employment opportunity will be extended in all aspects of the employer-employee relationship, including, but not limited to, recruitment, hiring, training, promotion, transfer, demotion, compensation, benefits, layoff, and termination. In addition, Gallagher will make reasonable accommodations to known physical or mental limitations of an otherwise qualified applicant with a disability, unless the accommodation would impose an undue hardship on the operation of our business.

Job: Administrative Services

Organization: GGB IO - Artex Risk Solutions

Title: Senior Administrative Assistant

Location: Arizona-Mesa

Requisition ID: 44051