Gallagher Executive Assistant in Rolling Meadows, Illinois

Arthur J. Gallagher & Co. at , one of the world's largest insurance brokerage and risk management services firms, provides a full range of retail and wholesale property/casualty (P/C) brokerage and alternative risk transfer services globally, as well as employee benefit brokerage, consulting and actuarial services. Gallagher also offers claims and information management, risk control consulting and appraisal services to clients around the world. If you're looking for a professional career with an industry leader then you have come to the right place. Wherever your interests lie, we're sure you will agree on one thing: our continued prosperity hinges on our greatest resource --- our people.

Position Summary:

The Administrative Assistant provides a wide variety of administrative and staff support services to one or more mid-level professionals.

Arthur J. Gallagher has an exciting and challenging opportunity for the position of Executive Assistant located in our Rolling Meadows office. The position will support two executives directly (Chief Financial Operations Officer and Assistant Corporate Controller) and the accounting management team.

Essential Duties and Responsibilities:

  • Provides administrative and secretarial support to one or more mid-level professionals.

  • Provides a wide variety of administrative and staff support services.

  • May assist in budget preparation and control activities.

  • May assist in the preparation and control of records, statistics, and reports regarding operations, personnel changes, etc.

  • Administers programs, projects, and/or processes specific to the operating unit served.

  • May serve as administrative liaison with others within and outside the company regarding administrative issues related to purchasing, personnel, facilities and operations.

  • Incumbents typically receive guidance and/or direction from more senior administrative staff.

Additional Considerations:

  • Manage day to day scheduling activities and calendar.

  • Organize internal meetings and set-conference rooms/calls as needed.

  • Coordinate travel arrangements both domestic and international.

  • Field incoming phone calls.

  • Track and process all expense reporting.

  • Develop and demonstrate a solid working knowledge of the firm's structure, service lines, key personnel, and policies and procedures.

  • Perform other duties as assigned or required with prioritization and a sense of urgency.


  • High school diploma.

  • Two or more years experience providing administrative support in a professional environment.

  • Working knowledge of Microsoft Windows and Microsoft Office applications.


  • Must have good business acumen.

  • Experience supporting and Executive.

  • Associates or Bachelor’s degree preferred.

  • Able to discreetly manage sensitive and confidential information, exercise strong initiative and good judgment and demonstrate professionalism at all times.

  • Effectively and respectfully interact with various levels of senior management throughout the organization and outside business contacts.

  • Exceptional oral and written communication abilities.

  • Excellent planning, project management, organizational and time management skills.

  • Analytical, problem solving, and research capabilities.

  • Must be detail-oriented and rely on experience and judgment to plan and accomplish goals.

  • Very strong PC proficiency; highly skilled at Microsoft Office Products, Word, Outlook, Excel, PowerPoint and Internet Explorer.

  • Must be able to anticipate Executives’ needs and proactively address them within scope of authority.

U.S. Eligibility Requirements:

  • Interested candidates must submit an application and resume/CV online to be considered.

  • Must be 18 years of age or older.

  • Must be willing to submit to a background investigation; any offer of employment is conditioned upon the successful completion of a background investigation.

  • Must have unrestricted work authorization to work in the United States. For U.S. employment opportunities, Gallagher hires U.S. citizens, permanent residents, asylees, refugees, and temporary residents. Temporary residence does not include those with non-immigrant work authorization (F, J, H or L visas), such as students in practical training status. Exceptions to these requirements will be determined based on shortage of qualified candidates with a particular skill. Gallagher will require proof of work authorization.

  • Must be willing to execute Gallagher's Employee Agreement or Confidentiality and Non-Disclosure Agreement which require, among other things, post-employment obligations relating to non-solicitation, confidentiality and non-disclosure.

Gallagher offers competitive salaries and benefits, including: medical/dental/vision plans, life and accident insurance, 401(K), employee stock purchase plan, educational expense reimbursement, employee assistance program, flexible work hours (availability varies by office and job function) training programs, matching gift program, and more.

Gallagher believes that all persons are entitled to equal employment opportunity and does not discriminate against nor favor any applicant because of race, color, religion, sex, age, veteran status, disability, national origin, or any other legally protected status. Equal employment opportunity will be extended in all aspects of the employer-employee relationship, including, but not limited to, recruitment, hiring, training, promotion, transfer, demotion, compensation, benefits, layoff, and termination. In addition, Gallagher will make reasonable accommodations to known physical or mental limitations of an otherwise qualified applicant with a disability, unless the accommodation would impose an undue hardship on the operation of our business.

Job: Administrative Services

Organization: Corp - Home Office

Title: Executive Assistant

Location: Illinois-Rolling Meadows

Requisition ID: 43391